Employment Opportunity – Administration Officer



  • Part time role with flexible work hours in a supportive environment
  • Deliver exceptional service in a rapidly expanding company
  • Industry leading specialist training and consulting firm based in Cheltenham VIC


Provide accurate, timely, and efficient administrative support to our management, training, consulting and sales teams in order to enhance the wellbeing of our clients through the personal safety and security services offered by our firm.

About Holland Thomas

Holland Thomas is an industry leading specialist training and consulting firm that enhances the wellbeing of its clients through safety and security initiatives. Holland Thomas delivers support, knowledge, skills, and training to prepare its clients to manage the personal safety and security challenges in their lives.

Holland Thomas supports government, private and not-for-profit organisations in a wide range of sectors including aged care, community services, disability, domestic services, education, government, health, mental health, mining, not for profit, oil and gas, real estate, travel and welfare.

Duties and Responsibilities

The main duties and responsibilities of the role are:

  • Assist with the administration of training packages
  • Assist in the maintenance of databases including clients, subcontractors, etc.
  • Answer the phones
  • Receive and distribute incoming correspondence, or reply independently where appropriate
  • Manage staff rosters and client booking calendars
  • General office duties including filling, scanning, printing, photocopying and light cleaning
  • Assist with marketing initiatives

Skills and Experience

To be considered for this role you need to:

  • Be an enthusiastic and self-motivated ‘all-rounder’
  • Have a demonstrated competency with computers including intermediate MS Word, MS Excel, MS Outlook
  • Have a demonstrated ability to touch type to a minimum of 20 words per minute
  • Have excellent spoken and written English for conversing with clients over the phone and via email
  • Have excellent multi-tasking skills
  • Be able to manage workload from a number of sources with differing priorities
  • Have outstanding attention to detail
  • Be adaptable, with ability to learn quickly and work independently
  • Have a high degree of integrity, proactivity and initiative
  • Experience using Adobe Illustrator and Adobe Photoshop is desirable

Job Benefits and Culture

Our firm is a small independent business whose people are experienced, passionate, performance-driven and provide exceptional service.

We maintain a work environment that is friendly, collaborative, dynamic, flexible, challenging and result-oriented, where our knowledgeable team enjoy coming to work to help the community.

There is flexibility for time of day and days of the week.

This position is offered as a part time position requiring approximately 10 hours per week with the scope for hours to increase.

Apply Now

To apply for this opportunity submit your resume with a cover letter to opportunities@hollandthomas.com.au.

This role will be snapped up. Apply ASAP to avoid disappointment as we are screening applications as we receive them.